Filing Form W-2

The due date for filing 2018 Forms W-2 is January 31, 2019 whether you file electronically or using paper forms. You may request one 30-day extension to file Form W-2 by submitting a complete application on Form 8809, Application for Extension of Time To File Information Returns, including a detailed explanation of why you need additional time and signed under penalties of perjury. Note that the IRS will only grant the extension in extraordinary circumstances or catastrophe.

TIP: Get it done faster… E-File your Forms W-2 with the Social Security Administration (SSA).



What is Form 1099MISC?

Reporting payments to contract workers on Form 1099-MISC (box 7, non-employee compensation) must be provided to your contractors by January 31, 2019. When it comes to filing with the IRS, there are two deadlines. If filing by paper submit your 1099s by February 28, 2019. Electronically filed 1099s can be submitted by March 31, 2019 Be sure to report each payment in the proper box because the IRS uses this information to determine whether the recipient has properly reported the payment

NOTE: There is a penalty for late filing



What is the Form W-9?

How are W-9 forms related to 1099s? When you hire an independent worker, the IRS requires you to have that contractor complete a W-9 form. You’ll then need to keep that form on file at least for four years.  Although you don’t actually need to send completed W-9s to the IRS, their purpose is to help make tax time a little bit easier. This brief form gives you everything you need to know to use a 1099. It provides the contractor’s full name and address, their taxpayer identification number, and whether or not they are incorporated.



Susan Claybrook

Client Liaison