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Navigating Self-Employment Taxes with Molen & Associates

Embarking on the path of self-employment is a dream many aspire to, and you’re one step ahead with both the vision and resources to make it a reality. To ensure your entrepreneurial venture thrives without being encumbered by tax-related complications, Molen & Associates, a renowned tax and accounting firm founded in 1980, is here to explain a comprehensive guide in navigating self-employment taxes through various essential checklist of actions you must take.


Understanding Your Business Structure:

As you embark on your self-employment journey, one of the pivotal decisions is choosing the right business structure. This decision will profoundly influence how your taxable income interfaces with your personal tax return. Each structure has unique implications, and Molen & Associates is equipped to help you make the most informed choice.

1. Sole Proprietorship:

For sole proprietors, business income and expenses are reported on Schedule C. Self-employment taxes, encompassing Social Security and Medicare, fall under your responsibility. Our experts will ensure you understand the nuances of this structure and how to optimize its benefits.

2. Partnerships and Corporations:

If you’re working with a business partner, your options include filing as a partnership or corporation. Partnerships file an information return and generally don’t pay federal income tax, but the income flows through to the partners who then pay taxes on the income. Corporations, on the other hand, are taxed as separate entities, with C-corporations subject to double taxation. Molen & Associates will guide you through the complexities of these options to find the most suitable fit for your venture.

3. S-Corporations and LLCs:

S-Corporations share characteristics with partnerships in terms of income flow, yet owners need to set a salary with payroll taxes deducted at the corporate level. An advantage of S-corporations is salary flexibility, though mismanaging this can have tax implications. Limited Liability Companies (LLCs) are recognized at the state level but must file as a corporation, partnership, or sole proprietorship for federal tax purposes. For many small businesses, this is one of the best structures, but there can be unintended consequences if you do not understand the new compliance requirements. Our experts will help you navigate these intricate structures effectively.


Preparation for Taxes:

Having defined your business structure, it’s time to lay the foundation for potential future tax deductions. Molen & Associates offers tailored guidance for self-employed individuals to ensure a seamless preparation process.

1. Tax ID Number:

Securing a tax ID number is the first step, especially if you’re dealing with customers requiring W-9 forms. Our team can help you obtain this crucial identifier efficiently.

2. Home Office Deduction:

Creating a dedicated workspace at home can unlock significant home office tax deductions. While it doesn’t need to be an entire room, it must be exclusively reserved for business tasks. Molen & Associates will advise you on the criteria for maximizing this deduction.

3. Record-Keeping:

Maintaining meticulous records of income and expenses is essential. Tools like Wave, Xero and QuickBooks can assist in categorizing business and personal finances. Our experts can guide you on adopting efficient record-keeping practices.


Leveraging Tax Deductions:

Claiming deductions is a vital aspect of self-employment taxes. Molen & Associates offers expert insights into various deductions to ensure you’re taking full advantage of available opportunities.


1. Automobile Expenses:

Automobile expenses, a common deduction, can be maximized by keeping a comprehensive log of business miles and maintaining odometer records. Our team will help you navigate between standard mileage rates and actual expenses to optimize your deductions.


2. Additional Deductions:

Additional deductions, from office supplies to travel expenses, require rigorous record-keeping. Our experts will ensure you have the necessary documentation and insights to claim these deductions effectively.


New Responsibilities:

Self-employment entails greater tax responsibilities, encompassing income taxes, potential sales tax collection, and use tax for uncollected sales tax on items purchased for the business. Our team will provide guidance on managing these obligations and avoiding potential pitfalls.



Embarking on the self-employment journey with Molen & Associates ensures expert assistance in managing your tax obligations. By following these steps, you can confidently navigate the intricacies of self-employment taxes, securing your business’s financial success with the seasoned expertise of Molen & Associates. We have been helping Houstonians with their self employment taxes since 1980, and we’d love to help unravel some of your tax headaches. Give us a call today!

The Molen & Associates Difference

Mike Forsyth

“Super helpful and timely. This is our first year with them and we look forward to trusting them with our taxes and business books for years to come.”

Caitlin Daulong

“Molen & Associates is amazing! They run an incredibly streamlined process, which makes filing taxes a breeze. So impressed with their attention to detail, organization, and swift execution every year. Cannot recommend them enough!”

Sy Sahrai

“I’ve been with Mr. Molen’s company for few years and I felt treated like family respect and dignity. They are caring, professional and honest, which hard to find these days. Love working with them.”

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